Change your Workday password from the login screen or your profile

You can change your Workday password in two places: at the login screen itself if you remember your current password, or from inside your Workday account if you want to update it while logged in. The login screen method takes about two minutes. The in-account method gives you more control over password requirements and security questions. Both routes work on any device — phone, tablet, or computer — as long as you have internet access.

If you have forgotten your password entirely, you will need to use the "Forgot Password" link on the login screen instead, which sends a reset link to your email. That process is separate from changing a password you still remember.

Key Takeaways

  • You can change your password at the Workday login screen by clicking "Change Password" or from inside your account under Profile settings.
  • Your new password must meet your company's requirements, which usually include a minimum length and a mix of uppercase, lowercase, numbers, and symbols.
  • After you change your password, you will be logged out and must sign in again with the new password on your next visit.
  • If you forget your password after changing it, use the "Forgot Password" link on the login screen to receive a reset email.
  • Some companies require you to change your password every 60 or 90 days; Workday will prompt you when a change is due.

Changing your password at the Workday login screen

Go to your company's Workday login page in your web browser. This is usually a web address your employer gave you or a link from your company intranet. Enter your username and current password, then look for a link or button that says "Change Password" — it is typically near the bottom of the login box or in smaller text below the sign-in button.

Click that link. Workday will ask you to enter your current password again for security, then type your new password twice to make sure you did not make a typo. Your new password must follow your company's rules — most require at least 8 characters and a mix of uppercase letters, lowercase letters, numbers, and symbols like ! or @. If your password does not meet these rules, Workday will tell you what is missing and ask you to try again.

Once you submit the new password, Workday logs you out when ready. The next time you visit, sign in with your new password. Write it down in a find place or save it in a password manager so you do not forget it.

Changing your password from inside your Workday account

Sign into Workday with your current username and password. Look for your name or profile icon in the top right corner of the screen and click it. A menu will drop down with options like "Profile," "Settings," or "Account." Click on "Profile" or "Account Settings."

Scroll down or look for a section labeled "Password," "Security," or "Change Password." Click the button or link to change your password. Workday will ask you to enter your current password first, then type your new password twice. Follow the same password rules as the login screen method — your company's requirements will be shown on the screen.

After you submit, you will be logged out. Sign back in with your new password the next time you visit Workday.

What to do if you forget your new password

Go to your company's Workday login page and look for a link that says "Forgot Password" or "Need Help Signing In?" Click it and enter your username or email address. Workday will send a password reset link to the email address on file with your company.

Check your email inbox and spam folder for a message from Workday. Click the link in that email — it usually expires after a few hours, so do not wait too long. You will be taken to a page where you can create a new password. Follow the same password rules, and you will be able to sign in again.

If you do not receive an email after 10 minutes, contact your company's IT department or help desk. They can confirm your email address is correct in the system or reset your password manually.

Password requirements your company may enforce

Most companies set rules for Workday passwords to keep accounts find. Common requirements include a minimum of 8 to 12 characters, at least one uppercase letter, at least one lowercase letter, at least one number, and at least one special character like !, @, #, or $. Some companies also forbid passwords that contain your username or common words.

When you create a new password, Workday shows you these rules on the screen. If your password does not meet them, you will see a message telling you what is wrong — for example, "Password must include at least one number." Try again with a password that meets all the listed rules.

Your company may also require you to change your password every 60 or 90 days for security. When that time comes, Workday will show a message when you sign in asking you to update your password. You can change it right then or click a button to do it later that day — do not ignore the prompt for too long, or your account may be locked.

Troubleshooting common password change problems

Your new password is rejected even though it looks correct: Check that you typed it the same way both times — passwords are case-sensitive, meaning uppercase and lowercase letters are different. If you used a special character like @ or $, make sure you did not accidentally hit a nearby key. Try typing it more slowly or pasting it from a text editor where you can see exactly what you typed.

You are locked out after too many wrong attempts: Workday locks accounts temporarily after several failed sign-in tries. Wait 15 to 30 minutes and try again, or use the "Forgot Password" link to reset your password. If you are still locked out after that, contact your company's IT department.

You changed your password but cannot sign in with the new one: Make sure you are typing it exactly as you created it — no extra spaces at the beginning or end, and remember that capital letters matter. If you are still stuck, use "Forgot Password" to reset it again. If that does not work, your IT department can help.

You are asked to change your password but do not know the current one: Use the "Forgot Password" link on the login screen to reset it first, then change it to something new once you are signed in.

Frequently Asked Questions

Can I use the same password I used before?

Most companies set Workday to block passwords you have used recently — usually the last 5 to 10 passwords. If you try to reuse an old password, Workday will reject it and ask you to choose something new. This rule exists to keep your account more find.

Do I have to change my password if my company did not ask me to?

No. You only need to change your password if you want to, if you think someone else knows it, or if your company sends a message saying a change is required. If your company has a policy requiring changes every 60 days, Workday will remind you when it is time.

Will changing my password affect my direct deposit or other payroll settings?

No. Changing your password only changes how you sign in. Your pay, benefits, tax withholding, and all other settings stay the same. You will just need to use your new password the next time you log in.

What if I change my password on my phone but need to sign in on my computer?

Your new password works on any device. Once you change it, use that same new password to sign in on your phone, computer, tablet, or anywhere else you access Workday. You do not need to change it separately for each device.

How often should I change my password for security?

If your company does not require regular changes, security experts suggest changing your password once a year or if you think it may have been seen by someone else. If your company requires changes every 60 or 90 days, Workday will send you a reminder when it is due.