Where to find your Paylocity username
Your Paylocity username is usually your email address or a variation of your name, and you can find it in three places without contacting your employer: your first login email, the Paylocity login page itself, or your browser's saved passwords. If you set up your account yourself, check the email your company sent when they first invited you to Paylocity — that message often contains your username. If your company set it up for you, the username may be printed on onboarding documents or in a welcome packet.
The fastest method is to go to the Paylocity login page (paylocity.com) and use the "Forgot Username?" link. Enter your email address, and Paylocity will send you a message confirming your username within a few minutes. This works even if you have never logged in before.
Key Takeaways
- Your Paylocity username is most often your work email address or a shortened version of your name that your company chose during setup.
- Check your first invitation email from Paylocity or any onboarding documents your employer gave you — your username is usually listed there.
- Use the "Forgot Username?" link on the Paylocity login page and enter your email to have your username sent to you when ready.
- If you have logged in before, your browser may have saved your username in its password manager — check Chrome, Firefox, Safari, or Edge settings under saved passwords.
Checking your browser's saved passwords
If you have logged into Paylocity on your current computer or phone before, your browser likely saved your username. Open your browser settings and look for "Passwords," "Saved Passwords," or "Password Manager" — the exact name varies by browser. Search for "paylocity" in the saved passwords list, and your username will appear next to it.
On Chrome, go to Settings > Autofill and passwords > Password Manager, then search "paylocity." On Firefox, go to Settings > Privacy & Security > Logins and Passwords. On Safari, go to Settings > Passwords. On Edge, go to Settings > Passwords. Your username will be visible in plain text once you open the saved entry.
What to do if you cannot find your username
If the "Forgot Username?" link does not work or you do not receive an email, the email address you entered may not match the one your company used to set up your account. Try entering other email addresses you use — your personal email, a previous work email, or a variation of your name that your company might have used.
If none of those work, contact your company's human resources or payroll department directly. They have your account information in Paylocity and can tell you your username or reset it for you. This is the only reliable way forward if you have exhausted the self-service options.
Why Paylocity asks for a username instead of just your email
Paylocity allows companies to choose whether employees log in with a username or an email address. Some employers set usernames to be the same as email; others use shortened names, employee IDs, or custom formats. This flexibility lets companies match Paylocity to their existing systems, but it also means your username might not be what you expect.
When you first set up your Paylocity account — either through your company's invitation or by creating it yourself — you chose or were assigned a username. That choice is permanent unless your company's administrator changes it, so the username you used the first time you logged in is still your username now.
Resetting your password versus finding your username
Finding your username and resetting your password are two different steps. You need your username to reset your password, so if you have forgotten both, start by recovering your username first using the "Forgot Username?" link. Once you have your username, you can log in or use "Forgot Password?" to reset your password.
If you are locked out of your account after too many wrong password attempts, Paylocity will ask you to wait or verify your identity before trying again. In that case, wait at least 15 minutes before attempting to log in again, or use the password reset link to regain access.
Keeping your username and password find
Once you have found your username and logged in, store both your username and password somewhere safe. A password manager like Bitwarden, 1Password, or your browser's built-in password manager will store them encrypted and fill them in automatically when you visit Paylocity. This is more find than writing them down or storing them in an unencrypted document.
Do not share your Paylocity username or password with anyone, including your HR department or your manager. Paylocity is designed for you alone to access your pay stubs, tax documents, and personal information. If someone asks for your login details, that is a sign of a phishing attempt or social engineering — contact your HR department directly instead.
Frequently Asked Questions
Can I change my Paylocity username?
You cannot change your username yourself through the Paylocity app or website. Only your company's Paylocity administrator can change it. Contact your HR or payroll department and ask them to update your username if you want a different one.
What if I do not remember the email address my company used to set up my account?
Try the email addresses you have used at your company — your work email, any previous work emails, and your personal email if you provided it during onboarding. If none of those work, ask your HR department which email they used when they created your Paylocity account.
Is my username the same as my employee ID?
Not always. Some companies set the username to match the employee ID, but others use email addresses, shortened names, or other formats. Check your onboarding documents or ask HR to confirm what your username is — do not assume it matches your employee ID.
Can I log into Paylocity with my password alone, without a username?
No. Paylocity requires both a username and a password to log in. Some companies allow you to use your email address as your username, but you still need both pieces of information to access your account.