Adding an admin to your Facebook page
To add a page admin, go to your Facebook page, click Settings in the top right, then select Roles from the left menu. Click Add Another Admin, type the person's name, and click their profile when it appears. They will receive a notification asking them to accept the role — they must accept before they become an admin.
The person you add must already have a Facebook account and be able to see your page. If you cannot find their name in the search box, they may have privacy settings that hide their profile, or they may not be your Facebook friend yet. You can still add them — just type their full name or search for their email address if you know it.
Once someone accepts the admin role, they can post to your page, respond to messages, change the page name and description, delete posts, and manage other admins. They will see the page in their own admin panel and can make changes at any time.
Key Takeaways
- You add admins through Settings > Roles, and the person must accept the invitation before they become an admin.
- An admin can post, delete content, respond to messages, and change page settings — so only add people you trust completely.
- The person you add must have a Facebook account, but they do not need to be your friend.
- You can remove an admin at any time by going back to Roles and clicking the X next to their name.
The difference between admin, editor, and moderator
Facebook gives you four role options when you add someone to your page: Admin, Editor, Moderator, and Analyst. Each one has different permissions, so you should choose based on what you actually want that person to do.
An Admin can do everything — post, delete, change settings, add other admins, and see all page data. An Editor can post and delete content and respond to messages, but cannot change page settings or add other people. A Moderator can only respond to messages and comments and delete posts or comments — they cannot post new content themselves. An Analyst can only view page statistics and reports; they cannot make any changes at all.
If someone only needs to answer customer messages, make them a Moderator. If they need to post content but should not change the page name or add other admins, make them an Editor. Reserve Admin for people who have full authority over the page.
What happens when someone accepts the admin invitation
When you send an admin invitation, the person receives a notification on Facebook. They will see a message saying they have been invited to manage your page, with an Accept or Decline button. They must click Accept to become active — until they do, they are not yet an admin and cannot make any changes.
Once they accept, your page will appear in their Facebook admin panel under "Pages You Manage." They can then access all the tools and settings you gave them permission to use. If they decline, the invitation disappears and you will need to send it again if you want to try a different person.
The person will also see a notification each time someone messages your page or leaves a comment, depending on their notification settings. They can change these settings themselves in their Facebook preferences.
Removing an admin or changing their role
To remove someone or change what they can do, go to Settings > Roles and find their name in the list. Click the pencil icon next to their role to change it to a different role, or click the X to remove them completely. The change takes effect when ready — they will no longer see the page in their admin panel.
If you remove someone as an admin, they can still see and use your page as a regular person, but they cannot post, delete content, or access any admin tools. They will not receive a notification that you removed them, but they will notice the page is no longer in their admin panel.
You can change someone's role as many times as you need. For example, you might start someone as an Editor while they learn how your page works, then promote them to Admin later if they prove trustworthy.
Troubleshooting: Why you cannot find someone to add
If you type someone's name and they do not appear in the search results, the most common reason is that their privacy settings hide their profile from search. Ask them to temporarily change their privacy settings to allow people to find them, or ask them to send you a link to their profile so you can copy their exact name.
Another reason is that the person does not have a Facebook account yet. You cannot add someone as an admin unless they have an active account. If they need to be an admin, they will need to create a Facebook profile first.
If you are still having trouble, try searching by their email address instead of their name. Some people set up their account with an email address and do not use their real name publicly. You can also ask them to visit your page and send you a message — then you will know their account exists and can try adding them again.
Security: Who should you make an admin
An admin has nearly complete control over your page. They can delete all your posts, change the page name, remove other admins, and see all messages and comments. Only add people you trust completely — typically co-workers, business partners, or family members who have a direct stake in the page.
If you are running a business page, consider making different people different roles instead of making everyone an admin. A customer service person might be a Moderator so they can respond to messages but cannot delete posts or change settings. A content creator might be an Editor so they can post but cannot change the page name or add other people.
If you ever suspect an admin is misusing their access, you can remove them when ready by going to Roles and clicking the X. You should also change your own Facebook password if you think someone has accessed your account without permission.
Frequently Asked Questions
Can I add an admin if they are not my Facebook friend?
Yes. The person does not need to be your friend — they only need to have a Facebook account and be searchable by name. You can add a coworker, business partner, or anyone else, whether or not you are connected on Facebook.
What if the person I want to add does not have a Facebook account?
They must create one first. You cannot add someone as an admin without an active Facebook profile. Once they have an account, you can search for them and send the invitation.
Can I add multiple admins at the same time?
No. You add one person at a time by clicking Add Another Admin and searching for their name. If you need multiple admins, repeat the process for each person.
Will the admin see all the messages people send to my page?
Yes, an admin can see all messages sent to your page inbox. If you want someone to respond to messages but not see all of them, make them a Moderator instead — they can still reply but with more limited access.
What if an admin leaves my organization?
Go to Settings > Roles, find their name, and click the X to remove them when ready. They will lose access to all admin tools right away. You should also change your own password if they had access to your personal account.