Adding team members to Studio depends on which Studio platform you're using

Studio usually refers to a web development or design environment where you build and manage projects. The steps to add people differ based on whether you're using Webflow Studio, Adobe Creative Cloud, a self-hosted solution, or another platform. Most Studio tools let you invite collaborators through a settings menu, then assign them permission levels that control what they can edit, view, or delete.

The core process is similar across platforms: find the project settings, locate the team or sharing section, enter the person's email address, choose their role, and send the invitation. The person receives an email and accepts to gain access. What changes is where those buttons live and what permission options are available to you.

Key Takeaways

  • Most Studio platforms require you to go to project settings or a sharing menu to invite team members by email address.
  • Permission levels typically include viewer (read-only), editor (can modify content), and admin (can manage team and settings), though the exact names vary by platform.
  • The person you invite receives an email and must accept before they can access the project.
  • Some platforms charge per team member or per project, so check your plan before adding people.

Adding collaborators in Webflow Studio

Webflow Studio is a visual web design tool where you build and host websites. To add someone, open your project and click the Share button in the top right corner. A panel opens showing your current team members and an option to invite new ones.

Enter the person's email address in the invite field. Webflow then shows you a dropdown with role options: Viewer (can see the site but not edit), Editor (can modify pages and content), or Admin (can manage team members and project settings). Select the role that matches what they need to do, then click the invite button. Webflow sends them an email with a link to accept. Once they accept, they appear in your team list and can access the project when ready.

If you need to change someone's role later, click the three-dot menu next to their name in the Share panel and select a new role. To remove someone, select the remove option from the same menu.

Adding team members in Adobe Creative Cloud

Adobe Creative Cloud projects—including Adobe XD, Figma files shared through Creative Cloud, or Adobe's own collaboration tools—use a different invite flow. Open your project and look for a Share or Invite button, usually in the top toolbar or a menu marked with three dots or lines.

Click it and you'll see options to invite by email or generate a shareable link. If you invite by email, enter the person's address and choose a permission level: Can view, Can edit, or Can manage. Adobe sends them an invitation email. If you generate a link instead, anyone with that link can access the project at the permission level you set, without needing an individual invite.

Adobe's permissions are tied to your Creative Cloud plan. Some roles or features may not be available depending on your subscription level. Check your plan details before inviting people who need admin access.

Adding people to a self-hosted or custom Studio setup

If you're using a self-hosted Studio platform or a custom development environment, the process depends entirely on how that system was built. Look for a Team, Members, Users, or Collaborators section in your project settings or admin panel.

Most custom setups follow a similar pattern: navigate to settings, find the team or user management area, click an "Add" or "Invite" button, enter an email address, assign a role, and send the invitation. Some platforms let you set permissions at a granular level—controlling who can edit specific pages, delete files, or manage other users. Others use simpler role-based access like viewer, editor, and admin.

If you're unsure where the invite option is, check your platform's documentation or ask your system administrator. Self-hosted systems sometimes require the admin to manually add users rather than sending invitations, so the workflow may be different from commercial platforms.

Understanding permission levels and what each role can do

Permission levels control what each person can see and change in your Studio project. Most platforms use three or four standard roles, though the names vary slightly.

Viewer or Commenter can see the project and sometimes leave feedback, but cannot make changes. This role is useful for clients, stakeholders, or team members who need to review work without accidentally modifying it. Editor can modify content, pages, components, and design elements, but usually cannot change project settings, delete the project, or manage who else has access. Admin can do everything: edit content, change settings, remove team members, and sometimes delete the entire project.

Some platforms add a Developer role that lets people access code, APIs, or backend settings without giving them full admin control. Others have Maintainer roles that sit between editor and admin. Check your specific platform's documentation to see which roles are available and what each one permits.

What happens when someone accepts an invitation

When you send an invite, the person receives an email with a link and a message explaining which project they've been invited to and what role you've assigned them. They click the link and are taken to a login or sign-up page if they don't already have an account on that platform.

After they log in or create an account, they are automatically added to the project and can start working. They see the project in their dashboard or project list when ready. If the platform uses real-time collaboration, they may also see a notification that another team member is currently working, or they may see live cursors showing where others are editing.

If someone doesn't accept within a certain time period—usually 7 to 30 days depending on the platform—the invitation may expire. You can resend it or remove the pending invite and try again with a different email address.

Managing team access and removing people

As the project owner or admin, you can change or revoke access at any time. Open the Share or Team panel, find the person's name, and look for options to change their role or remove them. Removing someone when ready revokes their access—they can no longer see or edit the project, though their past contributions usually remain in the project history.

Some platforms let you transfer ownership of a project to another team member. This is useful if you're leaving a team or want to hand off responsibility. Look for an "Owner" or "Transfer ownership" option in the team settings. The new owner gains full control and can manage all other team members.

If you're working on a sensitive project, check whether your platform logs who accessed what and when. This audit trail can be useful for tracking changes or investigating unauthorized access.

Pricing and team limits

Some Studio platforms charge based on the number of team members or projects. Webflow, for example, includes a certain number of team members in each plan, and adding more may require upgrading. Adobe Creative Cloud charges per user, so each person you add needs their own subscription or a shared team license.

Check your platform's pricing page or account settings to see whether adding people will increase your cost. Some platforms offer free tiers that include one or two collaborators, then charge for additional team members. Others include unlimited team members but charge per project or per feature.

Frequently Asked Questions

Can I invite someone who doesn't have an account on the platform yet?

Yes. When you send an invite by email, the person receives a link that lets them create an account if they don't already have one. They'll be prompted to sign up during the acceptance process, and their new account is automatically linked to the project you invited them to.

What's the difference between a shareable link and an email invite?

An email invite goes to a specific person and creates a record that they've been invited. A shareable link can be sent to anyone and doesn't require an individual invitation—anyone with the link can access the project at the permission level you set. Use email invites for permanent team members and shareable links for temporary access or when you want to share with people outside your organization.

Can I set different permissions for different pages or sections?

It depends on the platform. Most Studio tools assign permissions at the project level, meaning everyone with editor access can edit all pages. Some advanced platforms let you restrict access to specific pages or components, but this feature is less common. Check your platform's documentation or ask support whether granular permissions are available.

What happens to a project if I remove all team members?

You remain the owner and can still access and edit the project. Removing team members doesn't affect the project itself—it only revokes their access. You can re-invite them later if needed.

Can I invite someone with a role that lets them add other people?

Only if you give them admin access. Viewers and editors typically cannot invite new team members. Admins can usually invite people and assign roles, though some platforms restrict this to the project owner. Check your platform's admin permissions to see what actions each role can perform.