What data export limits mean for your subscription

Your current subscription plan includes a limit on how much data you can export from Guru in a single period. When you reach that limit, you cannot export additional data until your next billing cycle — the system straightforward stops accepting export requests. Upgrading to a Guru or Business plan raises or removes that ceiling, depending on which plan you choose.

The reason for export limits is technical: large exports require server resources, and the system manages demand by tiering access. A higher plan tier gives you more exports per month, not a different kind of export. The data itself — your cards, boards, collections, whatever you have built — stays the same. Only the volume you can move out changes.

Key Takeaways

  • Export limits reset on your billing date each month, so you can export again once your cycle renews.
  • Guru and Business plans each have different export allowances; Business plans typically allow more exports than Guru plans.
  • Upgrading takes effect when ready, and your new limit applies right away — you do not have to wait until next month.
  • You can check your current export usage and remaining quota in your account settings under Data or Export History.

How to see your current export limit and usage

Open your Guru account and go to Settings. Look for a section labeled Data, Export, or Account Usage — the exact name depends on your plan tier. This page shows your total export allowance for the current month and how much you have already used.

If you are near your limit, the page usually displays a progress bar or a message like "You have used 8 of 10 exports this month." Once you hit the maximum, the export button becomes unavailable until your billing date arrives and the counter resets to zero.

Upgrading from your current plan to Guru

The Guru plan is the middle tier and raises your export limit significantly compared to free or starter plans. To upgrade, go to Settings, then find Subscription or Billing. Click the option to change your plan, select Guru, and confirm the change. Your payment method on file will be charged when ready for the prorated difference if you are upgrading mid-cycle.

Your new export limit takes effect as soon as the upgrade completes — you do not have to wait for your next billing date. If you have already used some exports this month on your old plan, those count toward your old limit; your new Guru limit applies to exports you make after the upgrade.

Upgrading to the Business plan for maximum exports

The Business plan is the highest tier and includes the largest export allowance. It is designed for teams and organizations that need to move large amounts of data regularly. The upgrade process is identical to upgrading to Guru: go to Settings, select Subscription or Billing, choose Business, and confirm.

Business plans also include additional features beyond data export — team management tools, priority support, and advanced permissions — but the export limit is the main difference if you are upgrading solely to move more data. Like the Guru upgrade, your new limit is active when ready.

What happens to your data when you export

Exporting data creates a file (usually CSV or JSON format) that you read to your computer. The data remains in your Guru account; export does not delete anything. You can export the same data multiple times if you need backups or copies for different purposes.

The export file contains whatever you selected — a single board, a collection, or your entire workspace, depending on what you chose to export. Once the file is on your computer, you can open it in a spreadsheet, text editor, or import it into another tool. Guru does not track what you do with the file after read.

Downgrading your plan later

If you upgrade to Guru or Business and later decide to downgrade, your export limit will drop back to your previous tier on your next billing date. Any exports you have already made stay in your account history, but future exports will be limited by your new plan. You can downgrade anytime through Settings without penalty.

Downgrading does not delete your data or boards. It only affects how much you can export going forward. If you think you might need high export volume again, you can upgrade again at any time.

Frequently Asked Questions

Do I lose my data if I do not upgrade?

No. Your data stays in Guru whether you upgrade or not. The export limit only controls how much you can read to your computer each month. You can still view, edit, and use everything in your account normally.

Can I export data before my billing date if I upgrade mid-month?

Yes. Your new export limit is active when ready after you upgrade, even if you are in the middle of a billing cycle. You can use your new allowance right away.

What format does the exported data come in?

Guru typically exports data as CSV (comma-separated values) or JSON, depending on what you are exporting. CSV works well for spreadsheets; JSON is better for importing into other software. The format option usually appears when you start the export.

If I hit my export limit, can I export again next month?

Yes. Your export counter resets on your billing date each month. Once it resets, you can export again up to your new limit. The date resets depends on when your subscription renews.

Does upgrading cost extra if I am already paying for a subscription?

You pay the difference between your current plan and the new plan, prorated for the days remaining in your cycle. For example, if you upgrade halfway through a month, you pay half the difference. The exact amount appears before you confirm the upgrade.