Creating a Teams meeting link takes three steps: open Microsoft Teams, start a new meeting, and copy the link to share
A Teams meeting link is a URL that lets other people join a video call you've scheduled in Microsoft Teams. Instead of asking people to read the app or log in, you send them the link and they can click it to join directly from their web browser. The link stays the same each time you use that meeting, so you can share it once and reuse it for recurring calls.
You create the link when you schedule a meeting in Teams. The app generates it automatically — you don't have to build anything yourself. Once you have it, you can paste it into an email, a text message, a calendar invite, or anywhere else people need to see it.
Key Takeaways
- Teams creates a meeting link automatically when you schedule a meeting; you copy and paste it to share with others.
- The link works for anyone with the URL, whether or not they have a Teams account or are signed in.
- You can create a link for a one-time meeting or set up a recurring meeting that uses the same link every time.
- The person who created the meeting is the organizer and can start the call, mute people, and remove participants.
How to schedule a meeting and get the link
Open Microsoft Teams on your computer or phone. On the left side of the screen, click the Calendar icon. At the top, click New meeting. A form will open where you enter the meeting title, the date and time, and who you want to invite.
Type the names or email addresses of the people you want to attend in the Invite people field. If you want to invite someone who doesn't have a Teams account, type their email address anyway — Teams will send them an email with the link. After you fill in the details, click Save. Teams creates the meeting and generates a link automatically.
Once the meeting is saved, you'll see a screen showing the meeting details. Look for a button or link that says Copy meeting link or Get a link to share. Click it, and the URL will copy to your clipboard. You can now paste it anywhere — into an email, a chat message, a document, or a calendar invite.
Where to find the link if you already scheduled the meeting
If you scheduled a meeting earlier and need to find the link again, open Teams and go to Calendar. Find the meeting in your list and click on it. The meeting details panel will open on the right side of the screen. Look for Get a link to share or Copy meeting link and click it.
You can also find the link in the meeting invitation email that Teams sent to attendees. Open that email and look for a button labeled Join Microsoft Teams Meeting or a blue link that starts with "teams.microsoft.com". Right-click the link and select Copy link, or you can select all the text in the link and paste it into a message or document.
What happens when someone clicks the link
When a person clicks your Teams meeting link, they'll see a screen asking them to enter their name. They don't need a Teams account or to be signed in to Microsoft. They type their name, click Join now, and they're in the call. If they're already signed into Teams, they'll join automatically without typing their name.
As the organizer, you'll see them join and can start the meeting whenever you're ready. You control who can share their screen, who can unmute themselves, and whether people can chat during the call. These settings are in the meeting options, which you can change before the meeting starts or while it's happening.
Creating a link for a recurring meeting
If you want to hold the same meeting every week or every day, you can set it up to repeat and use the same link each time. When you schedule the meeting, look for an option that says Repeat or Recurrence. Click it and choose how often you want the meeting to happen — daily, weekly, monthly, or on a custom schedule.
Set an end date or leave it open-ended so the meeting repeats indefinitely. When you save the meeting, Teams creates one link that works for every instance of that recurring meeting. You can share that single link with your team, and they'll use it to join every time the meeting happens. This is useful for standup meetings, class sessions, or any call that happens on a regular schedule.
Sharing the link safely and keeping track of who joins
A Teams meeting link is accessible to anyone who has it, so think about where you share it. If you post it publicly on social media or a website, anyone can join. For private meetings, send the link only to the people you want to attend — use email, a private message, or a closed group chat.
Teams keeps a record of who joined each meeting. After the meeting ends, you can see a list of attendees in the meeting details. Click on the meeting in your Calendar, then look for Attendee report or Participants. This shows you who was there, when they joined, and how long they stayed. If someone joined without a Teams account, they'll appear by the name they typed when they clicked the link.
Troubleshooting common problems
If someone clicks the link and sees an error message, the most common reason is that the meeting hasn't started yet or the organizer hasn't joined. Ask them to wait a few minutes and try again. If the meeting is scheduled for a future date and time, they'll see a message saying the meeting hasn't started. They can click Join anyway and wait in the lobby until you start the call.
If the link doesn't work at all, check that you copied the full URL — sometimes only part of it gets pasted. You can also regenerate the link by going back to the meeting details and clicking Get a link to share again. Teams will give you a fresh link that works the same way. If someone still can't join, ask them to try a different web browser or to read the Teams app and try from there.
Frequently Asked Questions
Can I change the meeting link after I create it?
No, the link stays the same for the life of the meeting. If you want a different link, you have to delete the meeting and create a new one. For recurring meetings, the link works for all instances, so you can't change it for just one date.
What if I want to prevent someone from joining?
You can remove someone from the meeting while it's happening by clicking their name and selecting Remove. Before the meeting starts, you can change the link settings to require people to wait in a lobby until you admit them. This gives you control over who gets in.
Do people need a Microsoft account to use the link?
No. Anyone with the link can join by typing their name, even if they don't have a Teams account or aren't signed into Microsoft. If they're already signed into Teams, they'll join with their account name automatically.
Can I use the same link for multiple different meetings?
No, each meeting gets its own link. If you want to reuse a link, set up a recurring meeting that happens on a schedule. The same link will work for every instance of that recurring meeting.
What if I delete the meeting by accident?
If you delete a scheduled meeting, the link stops working. You'll need to create a new meeting and get a new link. If the meeting already happened, you can still see the recording and attendee list in your Calendar under Completed or in the Teams app under Recordings.