Adding an admin takes three steps and happens entirely within Facebook's settings

To add an admin to your Facebook Page, open your Page, click Settings in the top menu, select Roles in the left sidebar, and type the person's name or email in the "Assign a New Page Role" field. Choose Admin from the dropdown menu next to their name, then click Add. That person will receive a notification and can start managing the Page when ready once they accept.

The process is the same whether you're adding a coworker, a family member, or a contractor. Facebook doesn't require you to know their email — you can search by their name if they have a public profile. The person you're adding must have a personal Facebook account, but they don't need to be your friend.

Key Takeaways

  • Admins can change Page settings, post content, respond to messages, and remove other admins or editors, so only add people you trust completely.
  • Facebook offers four different role levels — Admin, Editor, Moderator, and Analyst — each with different permissions, so choose the right one for what that person actually needs to do.
  • You can add or remove admins at any time from the Roles section of Page Settings, and the person will be notified when ready.
  • If someone leaves your organization, remove their admin access right away — they keep the ability to manage the Page until you do.

The difference between Admin, Editor, Moderator, and Analyst roles

Facebook gives you four choices when you assign a role, and each one controls what that person can actually do on your Page. Admin is the highest level — admins can change all settings, delete the Page, add or remove other people, post content, and respond to messages. Only give this role to someone you trust with complete control.

Editor can post content, respond to messages, and manage comments, but cannot change settings or add other people. This is the right choice for someone who helps create posts or handles customer messages but shouldn't be able to alter the Page itself.

Moderator can only respond to comments and messages and delete comments — they cannot post new content or change anything about the Page. Use this for someone who monitors conversations but doesn't create content.

Analyst can only view reports and statistics about your Page's performance. They cannot post, respond to messages, or change any settings. This role is for someone who needs to track metrics but has no other responsibility.

Step-by-step: Finding the Roles section on your Page

Open your Facebook Page (not your personal profile). At the top of the Page, you'll see a menu with options like Home, Posts, and Followers. Click Settings, which is usually at the far right of this menu.

Once you're in Settings, look at the left sidebar. You'll see a list of options including General, Messaging, and Templates. Click Roles. This opens the section where you manage who has access to your Page.

If you don't see Roles in the sidebar, scroll down — it may be below the fold on smaller screens. You must be an admin of the Page to see this section at all. If you can't find Settings, you likely don't have admin permissions yet.

Adding a person by name or email

In the Roles section, you'll see a field labeled "Assign a New Page Role" with a text box. Type the person's name or email address. As you type, Facebook will show you matching profiles. Click the person's name when you see them in the dropdown.

If the person doesn't appear in the dropdown, they may not have a public profile or you may have spelled their name differently than they registered it. Ask them for the email address they use on Facebook, or ask them to send you a link to their profile. You can paste their profile URL into the search field and Facebook will usually find them.

Once you've selected the person, a dropdown menu appears next to their name. Click it and choose the role you want to give them — Admin, Editor, Moderator, or Analyst. Then click Add. Facebook will send them a notification that they've been added to your Page.

What happens after you add someone

The person you added will see a notification on their Facebook account saying they've been added to your Page with a specific role. They don't have to do anything to accept — they can start using their role when ready. However, they may not see the Page in their own list of Pages until they visit it or refresh their browser.

Once they're added, they can access the Page from their own account by clicking on it in their Pages list, or by going directly to the Page URL. They'll see only the features and settings that match their role. For example, an Editor won't see the Settings menu at all.

You can see a list of everyone who has a role on your Page by staying in the Roles section. It shows each person's name, their role, and when they were added. If you need to change someone's role later, click their name and select a different role from the dropdown.

Removing an admin or changing their role

To remove someone or change what they can do, go back to Settings > Roles and find their name in the list. Click the dropdown next to their role and choose a different role, or click Remove to take away their access entirely.

When you remove someone, they lose access to the Page when ready. They won't be able to post, see messages, or change settings anymore. Facebook doesn't send them a notification that they've been removed — they'll straightforward notice they can no longer access the Page.

If someone's role changes — for example, from Admin to Editor — they'll see the change reflected the next time they visit the Page. There's no notification for role changes, so if you're demoting someone, it's a good idea to tell them directly so they understand why their access has changed.

Security: Who should have admin access and when to remove it

Admin access is powerful. An admin can delete your entire Page, change the name, remove all other admins, or post content that damages your reputation. Only give admin access to people who work directly with you and who you've known long enough to trust. If you hire a social media manager through an agency, ask whether they need admin access or whether Editor access would be enough for their job.

Remove admin access when ready when someone leaves your organization or stops working with you. Don't wait until you remember — do it the same day. A former employee or contractor can still manage your Page until you remove them, even if they no longer work for you.

If you suspect someone's account has been hacked or compromised, remove their access right away. You can always add them back later once they've secured their account. It's better to be cautious with a Page that represents your business or organization.

Frequently Asked Questions

Can I add someone as an admin if they're not my friend on Facebook?

Yes. The person doesn't need to be your friend or follow your Page. They only need to have a personal Facebook account. You can find them by typing their name or email address in the Roles section, and they'll appear in the dropdown if their profile is public enough for Facebook to match it.

What if I can't find the person I'm trying to add?

Ask them for the email address associated with their Facebook account, or ask them to send you a link to their profile. Paste the email or profile URL into the search field. If they have a very common name, you may need to ask them to temporarily make their profile more visible, or you can try searching by their username instead of their full name.

Can I add an admin to a Facebook Page I don't own?

Only if you're already an admin of that Page. If you're an Editor or Moderator, you can't add other people — only admins can manage roles. If you need to add someone to a Page you don't manage, ask the current admin to do it.

What's the difference between a Page admin and a Group admin?

They're separate. A Page is a business or public presence; a Group is a community space. Adding an admin to a Page doesn't make them an admin of any Group you run, and vice versa. You manage roles for each one separately in its own Settings menu.

If I remove someone as an admin, can they see the Page's private messages?

No. Once you remove them, they lose all access to the Page, including its message history. They can't see conversations that happened before or after their removal. If you need to keep a record of messages, take screenshots or export them before you remove the person.