The two ways to share your Google Calendar
You can share your Google Calendar in two different ways: give someone access to see your calendar and edit events, or send them a single event invitation. The method you choose depends on whether you want them to see your whole schedule or just attend one meeting.
The first method — sharing your entire calendar — works best for team members, family, or anyone who needs to see what you're doing across multiple days. The second method — inviting people to a specific event — is what you use when you schedule a meeting and want them to get a notification and add it to their own calendar.
Both methods start in Google Calendar itself. You do not need any special software or a separate tool. If you use Gmail, you already have Google Calendar, and it opens at calendar.google.com.
Key Takeaways
- To let someone see your entire calendar, open Settings, find the person's email address, and choose whether they can view only or edit events.
- To invite someone to one event, click the event, click "Add guests," type their email, and they will get a notification and can add it to their calendar.
- When you share your calendar with edit access, that person can change or delete your events, so only give this permission to people you trust.
- If you stop wanting someone to see your calendar, you can remove them from the sharing settings at any time.
How to share your entire calendar with someone
Open Google Calendar and look for the calendar name in the left sidebar. It usually says "My Calendar" or your name. Hover over it until three dots appear, then click those dots and select "Settings and sharing."
Scroll down to the section labeled "Share with specific people." Click the "Add people" button. Type the email address of the person you want to share with. A dropdown will show you options — click on the person's name when it appears, or just type their full email address and press Enter.
A new row will appear with their email and a dropdown menu that says "See all events" or "Make changes to events." If you choose "See all events," they can view your calendar but cannot add, edit, or delete events. If you choose "Make changes to events," they can do everything you can do — add events, change times, delete things. Only give edit access to people you trust completely, because they can modify your schedule without asking first.
Once you have set the permission level, click "Send" or just close the window. Google Calendar saves the change when ready. The person will get an email notification that you have shared your calendar with them, and they can start viewing it right away.
How to invite someone to a single event
Open Google Calendar and click on the event you want to invite someone to. If the event does not exist yet, create it first by clicking on the date and time, typing a title, and clicking "Create event."
Once the event details open, look for a field that says "Add guests" or shows a person icon. Click it and type the email address of the person you want to invite. As you type, Google will suggest email addresses — click on the right person, or finish typing the full address and press Enter.
You can add as many people as you need. Each person you add will appear in a list. If you want to remove someone before you save, click the X next to their name. When you are done adding people, click "Save" at the bottom of the event details.
Each person you invited will get an email notification with the event details, date, time, and a link to add it to their own calendar. They can click "Yes," "Maybe," or "No" to let you know if they are coming. Their response will show up in your event details so you know who is attending.
The difference between sharing and inviting
Sharing your calendar means one person can see all your events at once. They look at your calendar the same way you do — they open Google Calendar and your calendar appears in their sidebar. This is useful for managers who need to see their team's schedules, or family members coordinating shared plans.
Inviting someone to an event means they get a notification about that one meeting, and they can add it to their own calendar if they want. They do not see your other events unless you invite them to those too. This is the standard way to schedule meetings with coworkers or set up appointments.
If you share your calendar with someone and also invite them to an event, they will see the event twice — once because they have access to your whole calendar, and once because they were invited. This is not a problem, just something to be aware of.
What happens when you remove someone from your calendar
If you shared your calendar with someone and no longer want them to see it, go back to Settings and sharing, scroll to "Share with specific people," and click the X next to their name. They will lose access when ready. Any events they created on your calendar will stay there, but they will not be able to see or edit your calendar anymore.
If you invited someone to an event and want to remove them, open the event, click on their name in the guest list, and click the X. They will get a notification that they have been removed from the event. This does not affect any other events they were invited to.
Troubleshooting: Why someone cannot see your calendar
The most common reason is that you typed their email address wrong. Check the spelling carefully — if they use a work email instead of a personal Gmail, make sure you have the right address. Google Calendar will not let you share with an email that does not exist.
Another reason is that they might be looking in the wrong place. If you shared your calendar with them, they need to open Google Calendar and look in the left sidebar under "Other calendars." Your calendar should appear there. If they do not see it, ask them to refresh the page or sign out and sign back in.
If you invited someone to an event and they say they did not get the email, check that the event was actually saved. Sometimes people click away before Google finishes saving. Open the event again and make sure their email is still listed as a guest. If it is, the notification may have gone to their spam folder — ask them to check there.
Frequently Asked Questions
Can I share my calendar with someone who does not have a Google account?
No. To share your calendar or invite someone to an event, they need a Google account and an email address associated with it. If someone does not have Gmail or Google Workspace, they cannot be added directly. You can still tell them about events by copying the event details and sending them in an email or message.
What if I want someone to see my calendar but not edit it?
When you share your calendar, choose "See all events" instead of "Make changes to events." They will be able to view every event on your calendar but cannot add, change, or delete anything. This is the safer option if you want to share your schedule with someone you do not fully trust with editing access.
Can I share my calendar with a group or team at once?
Google Calendar does not have a built-in way to share with a group email address. You have to add each person individually by their own email address. If you have a large team, you might want to use Google Workspace, which has more advanced sharing options, but for personal or small-group use, adding people one at a time is the standard method.
If someone edits an event on my shared calendar, will I know about it?
Google Calendar does not send you a notification when someone else changes an event on your calendar. You will only see the change if you look at the event details or the calendar view. If you want to track changes, you can ask people to tell you before they edit, or you can limit sharing to "See all events" only so they cannot make changes.
Can I share different calendars with different people?
Yes. If you have multiple calendars in Google Calendar, you can share each one with different people. For example, you might share your "Work" calendar with your boss and your "Personal" calendar with your family. Each calendar has its own sharing settings, so you control who sees what.