Add a signature in Gmail in three steps
A Gmail signature is a block of text that appears at the bottom of every email you send. It typically contains your name, job title, phone number, or website. To add one, open Gmail, click the gear icon in the top right, select "See all settings", go to the "Signature" section, type or paste your signature text, and save your changes.
The signature appears automatically on new emails and replies once you've saved it. You can create multiple signatures if you have different email addresses or want different signatures for different purposes — Gmail lets you choose which one to use for each message.
Key Takeaways
- Gmail signatures are created in Settings under the Signature section, not in the compose window.
- You can create up to 300 different signatures, each tied to a specific Gmail address if you have multiple accounts.
- Signatures appear automatically on new emails and replies unless you turn off the setting for that message.
- You can format your signature with bold, italics, links, and images using Gmail's text editor.
- If you don't want a signature on a particular email, you can delete it from the compose window before sending.
Open Gmail Settings and find the Signature section
Log into your Gmail account and look for the gear icon in the top right corner of the page. Click it and select "See all settings" from the dropdown menu. This opens the full Settings page.
Scroll down until you see the "Signature" section. It appears below the "Forwarding and POP/IMAP" section and above "Labels". If you don't see it when ready, you're in the right area — keep scrolling.
Type or paste your signature text
In the Signature section, you'll see a text box. Click inside it and type the text you want to appear at the bottom of your emails. This might be your name, title, phone number, website, or any combination of these.
If you already have signature text saved somewhere else — like in a document or copied from another email program — you can paste it directly into this box. Gmail will preserve basic formatting like line breaks, but some special formatting may not transfer perfectly.
Format your signature with bold, italics, and links
The text box in the Signature section includes a small toolbar with formatting options. Highlight any text in your signature and click the bold button (B), italic button (I), or underline button (U) to explore that formatting.
To add a link, highlight the text you want to turn into a link, click the link icon (it looks like a chain), and paste the web address in the box that appears. You can also insert an image by clicking the image icon — this is useful if you want to add a company logo or photo to your signature.
Set your signature to appear automatically or manually
Below the text box, you'll see a checkbox labeled "Insert this signature before quoted text in replies" and another option for "Insert signature above quoted text". The first option is selected by default, which means your signature will appear before any text from the original email when you reply.
If you want your signature to appear after the quoted text instead, uncheck the first box and check the second one. If you prefer to add your signature manually to each email rather than automatically, leave both boxes unchecked — you can then add it by hand when you need it.
Create multiple signatures for different purposes
If you have more than one Gmail address or want different signatures for different types of emails, you can create multiple signatures. In the Signature section, look for the dropdown menu at the top that says "-- Not set --" or shows your current email address.
Click that dropdown and select "Create new". Give your new signature a name (like "Work" or "Personal"), type the signature text in the box below, and save. Now when you compose a new email, you can choose which signature to use from a dropdown in the compose window.
Save your changes
After you've typed your signature and chosen your formatting options, scroll to the bottom of the Settings page and click the "Save changes" button. Gmail will confirm that your settings have been saved.
Your signature will now appear automatically on all new emails and replies you send from that Gmail address. If you created multiple signatures, the one you set as default will appear unless you choose a different one in the compose window.
Remove or edit your signature later
To change your signature, go back to Settings, find the Signature section, and edit the text. To remove your signature entirely, delete all the text in the signature box and click "Save changes".
If you want to remove your signature from just one email, open the compose window, find your signature at the bottom, highlight it, and delete it before sending. The signature will still appear on your next email unless you turn off the automatic setting.
Frequently Asked Questions
Can I use different signatures for different email addresses?
Yes. If you have multiple Gmail addresses, the Signature section in Settings lets you create a separate signature for each one. Use the dropdown menu at the top of the Signature section to switch between addresses and create a unique signature for each.
Why isn't my signature appearing on emails I send?
Check that you clicked "Save changes" at the bottom of the Settings page — your signature won't appear until you save. Also verify that you didn't uncheck both boxes under the signature text. If both are unchecked, signatures won't appear automatically.
Can I add an image or logo to my signature?
Yes. In the Signature section, click the image icon in the toolbar above the text box. You can upload an image from your computer or paste a link to an image hosted online. Keep images small so your signature doesn't make emails slow to load.
What happens to my signature if I delete it from one email?
Deleting your signature from a single email doesn't affect your signature settings. It will still appear on the next email you send. If you want to stop using a signature altogether, go back to Settings and delete the text from the Signature section.
Can I have Gmail add my signature only to new emails, not replies?
Not directly through a setting, but you can uncheck both boxes under the signature text to turn off automatic signatures, then add your signature manually only to new emails. Alternatively, you can create a signature and accept that it appears on replies too.